You have chosen a venue, started building the programme and found a luminous show that could bring a different energy to your evening. One practical question remains: when should the performance take place?
The answer lies in the way your event unfolds. Guests arriving, listening to a presentation, dining or dancing give a performance different kinds of attention. Before reserving a slot, look at what your audience will actually be experiencing.
1. Start with the role of the show in your evening
First clarify what you want the show to achieve. Would you like to bring everyone’s attention together at the start of a sequence, offer a change of pace after speeches or lead into a musical celebration? This intention helps you choose a moment and explain the project to the artist.
Percuman combines electronic percussion played live, an LED robot costume and a presence close to the audience. To discover those elements, guests need a chance to look, listen and turn towards the performance. The light catches attention; the setting should also give the music its place.
2. Compare possible performance slots
Several moments can be discussed with your team. The table is a starting point: the final choice depends on the venue, audience availability and conditions of the performance.
| Possible slot | What it can bring | What to check |
|---|---|---|
| Once guests are settled | A first shared moment when the audience is gathered. | Have arrivals finished? Do guests know where to look? |
| After speeches | A transition from presentations to a live show. | Who introduces the performance and gives the technical team its starting cue? |
| During a dinner sequence | A performance integrated into the pace of the meal. | Can service be coordinated, and do the tables allow good sightlines? |
| As the evening moves towards dancing | A change of pace built with the DJ. | How does the music start, and what happens immediately after the show? |
These slots are planning possibilities, rather than formats guaranteed in every room. The duration and show conditions should be confirmed with Percuman.
3. Make sure the audience is ready for live performance
A room can be full without everyone being available at the same moment. During arrival drinks, some guests are still exploring the venue. At dinner, table conversations and service have their own pace. A major presentation can also need a little time before attention shifts to the next sequence.
Ask a simple question when reviewing the programme: what will guests be doing when the show begins? If many people need to move or receive instructions at the same time, adjust the launch with the organiser. A cue from the host, DJ or technical team can make the transition easier to follow.
4. Put the beginning and end in the running order
The running order gathers the sequences and reference points shared by the teams. Even a provisional version helps you study the show’s place: what happens just before, the time available and what needs to resume afterwards.
Clarify who gives the starting cue and who will be the on-site contact. If a speech runs over, that person can coordinate an adjustment with the artist and relevant teams. The end deserves the same attention: resumed service, a presenter’s intervention or continuing music should be anticipated.
For a gala, convention or awards evening, this preparation involves the people responsible for production and the technical desk.
5. Consider the room as well as the time
The chosen slot must work in the actual space. Will guests have a view of the performance from their tables or reception area? Is there a stage or podium? How will ambient lighting and sound be managed during this sequence?
If you would like the artist to move closer to spectators, circulation routes and service also need to be considered. A few photographs and a floor plan can help the conversation. Specific technical requirements are confirmed with the artist and venue before the event.
- Identify the performance area and where guests will be gathered.
- Arrange contact between the artist and the technical lead.
- Share access, setup and service constraints.
- Confirm the musical setting and transitions with the DJ, if one is planned.
6. Share show footage with your team
Videos reveal the musical dimension, the luminous costume and the connection with the audience. Watch them with the people preparing the programme: they give you a practical reference for discussing the moment you have in mind.
The arrangement for your evening will be studied around your own setup. A video shows a performance in its own context; your running order and room remain the starting point for preparation.
7. Gather the useful details for your enquiry
You do not need a final programme before getting in touch. Explain what is already fixed and what is still open. You can then refine the project with the teams.
- The date, city and venue name, if known.
- The event type and expected number of guests.
- The preferred slot and sequences immediately before and after.
- Whether a DJ, host or technical team is planned.
- Contact details for the agency or person organising the event.
Where do you imagine Percuman in your programme?
Share your date, venue and proposed performance slot. We can discuss the format and coordination your evening needs.
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